Overview

Bigelow Laboratory for Ocean Sciences invites applications for a Project Administrator for the Maine Algal Research Infrastructure & Accelerator (MARIA) project. This entry-level position will be responsible for working with the project principal investigator to define/develop and execute various administrative tasks. This is a full-time (37.5hours/week) position with an ideal start date on/after April 1, 2025. Starting salary is $21.00/hour, with a generous benefits package including health care, retirement contribution, and paid time off.

Minimum Qualifications:

Applicants must hold a BS or MSc degree or possess equivalent experience in a field of biological, chemical or other environmental sciences at the time of hire. Preference is for knowledge of and experience with algae;
Applicants must have demonstrated exceptional oral and written communication skills. This includes, but is not limited to, ability to document daily activities, ability to coordinate communication with multiple internal and external groups; assist in preparation of project reports; assist in website updates and maintenance; and assist in planning of project meetings (content and travel logistics);
Applicant must have a high level of self-confidence, the ability to independently gain new knowledge, and demonstrated strong organization skills with superior attention to detail;
Strong computer skills, and comfortability with using cloud-based software packages (e.g., G-suite, and NetSuite platforms);
Outreach and social media marketing skills with experience in using media platforms for community engagement.

Responsibilities:

Execute relevant project administrative tasks as assigned by the project PI. These include, but are not limited to:

Communicate relevant information with all project team members
Oversee scheduling of standing thematic meetings, or other project-relevant meetings as needed
Coordinate logistics for in-person annual project meetings and other meetings related to the project
Contribute to annual project reporting, including overseeing timely contributions by other project team members
Develop content for various project-related documents and for outward facing project-related websites
Compile and organize project-relevant opportunities (e.g., funding opportunities, external meetings, etc.) and project outputs (e.g., publications, patents, business filings, etc.)
Assist in purchasing and invoicing for project related items and expenses
Use prior experience to suggest/develop other relevant administrative tasks related to the successful completion of the project
Perform outreach to engage communities through various media platforms and local community events

Other Responsibilities/Requirements:

Position will likely involve exposure to information on proprietary research efforts and requires heightened sensitivities to intellectual property protections
Reporting any potential or perceived violations of applicable laws, rules, or Laboratory policies to the immediate supervisor, Executive Director, the Human Resources Officer, or the Vice President for Research and Administration as appropriate
All employees at Bigelow must adhere to institutional policies and procedures as outlined in the Bigelow Laboratory for Ocean Sciences Handbook

Apply
Applicants must submit the following materials in one combined PDF to our online application portal:

A one-page cover letter describing why you are interest in the position
A detailed curriculum vitae or resume specifically highlighting experience related to the stated requirements
Contact information for three references.

For full consideration, the application should be received by 11:59 PM EDT Friday, February 14, 2025. Review of applicants will begin immediately thereafter. The search will continue until the position is filled.

Individuals seeking more information about this position or needing to request an accommodation, please contact [email protected] or (207) 315-2567, ext. 107.

Working at Bigelow Laboratory
Bigelow Laboratory is an inclusive community of scientists from around the world that welcomes and supports diverse opinions and cultures. Bigelow Laboratory for Ocean Sciences strives to maintain an environment that allows our employees to flourish through respectful, inclusive, and equitable treatment of others. We believe there is power in embracing the full diversity of humanity to advance science and are committed to supporting each other as individuals worthy of respect. Bigelow Laboratory is an Equal Opportunity/Affirmative Action Employer.

Submit Your Application

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Applicants should submit the following documents in a single, assembled PDF file:

A one-page cover letter describing interest in the position
A detailed curriculum vitae or resume specifically highlighting experience in the stated requirements
Contact information for three references

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